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	<h1>Oral Proficiency Test</h1>
	<div class="page-title-hline">&nbsp;</div>
	










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	<h2>Academic and Personnel Affairs</h2>
	The <a href="http://www.encs.concordia.ca/policies-and-procedures/teaching/administration-and-governance/administrative-units/academic-and-personnel-affairs/">Academic and Personnel Affairs unit</a> focuses on the faculty personnel and teaching aspects of academic administration and manages full- and part-time personnel and teaching activities, as well as teaching assistants. It coordinates full- and part-time academic personnel and teaching activities in accordance with CUFA and CUPFA collective agreements and University policies. It is also responsible for the maintenance and development of the FIS to meet ongoing needs of the Faculty. </div>
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	<p>New applicants for tutors, lab demonstrators and programmers-on-duty jobs in ENCS require completion of the Univerty's Health and Safety Training Workshop and achievement of a score of 4 or higher on the COPTTA (Concordia Oral Proficiency Test for Teaching Assistants) test. Markers are exempt from the training and the test. Please contact your department for more information. Individual departments may require further lab safety training attendance for lab demonstrators.  </p>
	
	<div class="hr"></div>
	
	<h2>COPTTA Program Guidelines</h2>
	<p>In an effort to address ongoing concerns about the level of english proficiency of teaching assistants, the Concordia Oral Proficiency Test for Teaching Assistants (COPTTA) was established by the Faculty of Engineering and Computer Science and the Department of Education's TESL Centre in 2003.</p>
  
	<ol>
		<li>
			<p>All undergraduate and graduate teaching assistants who require oral English ability in order to perform their duties are required to pass COPTTA. This includes tutorial leaders, lab demonstrators and programmers on duty. It does not include markers.</p>
		</li>
		<li>
			<p>The following are the only categories of students exempted from writing the test:</p>
			<ul>
				<li>Students who have already passed COPTTA with a score of 4 or higher (with a score of 4 being a &quot;provisional pass&quot;);</li>
				<li>Students who have completed 4 years of education prior to university in English in Canada would be exempted. The candidate must supply proof of this to get the exemption; and</li>
				<li>Students who the Associate Chair has deemed to be &quot;native English speakers.&quot;</li>
			</ul>
		</li>
		<li>
			<p>The test examines students' language abilities in the following tasks (for your information only - this should not be distributed to students):</p>
			<ul>
				<li>the ability to handle &quot;small talk&quot; - general warm up with simple questions being asked;</li>
				<li>the ability to study a set of information and then make an &quot;announcement regarding&quot; this information and respond to any questions that may be asked; and</li>
				<li>the ability to examine graphical information and then talk about it.</li>
			</ul>
		</li>
		<li>
			<p>The individuals testing the students will rate their abilities on the following scale:</p>
			
			<table class="table_1" cellspacing="0" cellpadding="0">
				<thead>
					<tr>
						<th>Score</th>
						<th class="textCenter">1</th>
						<th class="textCenter">2</th>
						<th class="textCenter">3</th>
						<th class="textCenter">4</th>
						<th class="textCenter">5</th>
						<th class="textCenter">6</th>
					</tr>
				</thead>
				<tbody>
					<tr>
						<th>Qualifier</th>
						<td colspan="2" class="textCenter">FAIL</td>
						<td class="textCenter">Marginal fail</td>
						<td class="textCenter">Marginal pass</td>
						<td colspan="2" class="textCenter">PASS</td>
					</tr>
				</tbody>
			</table>
			
			<p>In general, students require a score of 5-6 in order to be teaching assistants. It is at the discretion of the Associate Chair of a Department as to whether students with a score of 4 should be teaching assistants in their department. Extenuating factors (such as expertise with equipment, etc.) may factor into this decision</p>
			
		</li>
		<li>
			<p>It is the responsibility of the Departments to:</p>
			<ul>
				<li>screen the initial applications for TA positions and issue vouchers to potential candidates</li>
				<li>keep track of the names and ID numbers of all students to whom they have issued a voucher</li>
				<li>ensure that they have not issued more than one voucher to an individual student</li>
				<li>enter the student's COPTTA score in the FAculty Information System (FIS)</li>
				<li>provide the following individuals with a copy of the department's list once they have finished issuing vouchers for a specific term:
					<ul>
						<li>Iliada Athienitis (<a href="mailto:iliada@encs.concordia.ca">iliada@encs.concordia.ca</a>)</li>
						<li>Mona Himmo (<a href="mailto:mona@encs.concordia.ca">mona@encs.concordia.ca</a>)</li>
						<li>Dr. R. G. Zmeureanu (<a href="mailto:zmeur@encs.concordia.ca">zmeur@encs.concordia.ca</a>)</li>
						<li>Nina Padden, CELDT/ESL Coordinator (<a href="mailto:npadden@education.concordia.ca">npadden@education.concordia.ca</a>)</li>
					</ul>
				</li>
				<li>Iliada Athienitis or Mona Himmo will ensure that the results are sent to department contacts on the administrators list.</li>
			</ul>
		</li>
		<li>
			<p>It is the responsibility of the student to:</p>
			<ul>
				<li>make an appointment for their test during the prescribed period</li>
				<li>do the test on the set date and turn in their completed voucher to the CELDT/ESL coordinator</li>
			</ul>
		</li>
		<li>
			<p>The CELDT/ESL Coordinator is responsible for:</p>
			<ul>
				<li>Advising Student Academic Services and the relevant individuals in the Departments of student's test result via email two to three days after the exam date</li>
				<li>Preparing a certification of each student's score and sending the certificates in PDF format to the Departments within three working days of the exam date.</li>
			</ul>
		</li>
		<li>
			<p>The Dean of the Faculty of Engineering and Computer Science will only pay for one COPTTA per student. A maximum of 100 COPTTA vouchers will be issued for the entire faculty each year (at a value of $30 per student).</p>
		</li>
		<li>
			<p>Associate Chairs will be askedto provide Student Academic Services with the estimated number of vouchers required for their unit in June of each year.</p>
		</li>
		<li>
			<p>If a student's language abilities are not deemed to be sufficient he or she may not retake the test prior to completing remedial meausres to improve their verbal language skills, e.g., ESL 298G (Basic Oral Communication) or ESL 290 (Communication Special Topics). Only the TESL Centre can determine whether a student has met the requirement for retesting. This is not at the discretion of an individual faculty member or department.</p>
		</li>
		<li>
			<p>The following individuals are responsible for the administration of COPTTA:</p>
			
			<table class="table_1" cellspacing="0" cellpadding="0">
				<thead>
					<tr>
						<th>Department<br />/Unit</th>
						<th>Name of Staff Member Responsible</th>
						<th>Name of Faculty Member Responsible</th>
					</tr>
				</thead>
				<tbody>
					<tr>
						<td>BCEE</td>
						<td>Olga Soares</td>
						<td>Dr. S. Alkass, Chair</td>
					</tr>
					<tr>
						<td>CSE</td>
						<td>Nimalan Yoganathan</td>
						<td>Dr. Sudhir Mudur, Chair</td>
					</tr>
					<tr>
						<td>ECE</td>
						<td>Kim Adams </td>
						<td>Dr. F. Khendek, Associate Chair</td>
					</tr>
					<tr>
						<td>MIE</td>
						<td>Petre Tzenov<br />
						Sophie Merineau</td>
						<td>Dr. M.Y. Chen, Associate Chair</td>
					</tr>
					<tr>
						<td>GSU</td>
						<td>Carol Williams</td>
						<td>Dr. D. Dysart-Gale, Chair</td>
					</tr>
					<tr>
						<td>CIISE</td>
						<td colspan="2">All undergraduate courses taught by CIISE are in one of the above departments. Coordination of testing is through the above units. (CIISE contact: Nina Dunn)</td>
					</tr>
					<tr>
						<td>Student Academic Services</td>
						<td>Iliada Athienitis</td>
						<td>Dr. R. G. Zmeureanu, Associate Dean of Undergraduate Programs and Student Academic Services</td>
					</tr>
					<tr>
						<td>Arts &amp; Science - Faculty Liasiaon for ESL Department of Education</td>
						<td>Nina Padden, CELDT/ESL Coordinator, TESL Centre (Department of Education)</td>
						<td>Prof. Marlies Horst, Assistant Professor, TESL Centre (Dept. of Education)</td>
					</tr>
				</tbody>
			</table>
		</li>
	</ol>

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    <p><strong>Page Title</strong>: Oral Proficiency Test - Concordia University - Montreal, Quebec, Canada</p>
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